First, a little background! In Zoom, a passcode means the same thing as a password.
Secondly, in Zoom you can set up meetings in one of 2 ways:
a) you have an automatically generated unique ID for each meeting (including recurring meetings)
b) you have a virtual meeting room permanently reserved for you which people access with your Personal Meeting ID (PMI) or personal link.
For security and efficiency, we recommend option (a), an automatically generated unique ID for each meeting, for 12 step meetings. Click here for instructions on how to enable this option.
Once your group has chosen their preferred ID system in Zoom, it’s time to decide if your meeting participants should type in a passcode / password when joining your meeting. To enable or disable passcodes:
1. Go to www.zoom.us
2. On the top right corner of the page, click ‘Sign in’
3. Type in your email address and password for the account, and click ‘Sign in’
4. On the left of the page, under the heading ‘personal’, click on the 5th subheading: ‘Settings’
5. The word ‘Meetings’ will appear in bright blue up at the top of the page.
The first heading on this page is the ‘Security’ heading.
Scroll down to find ‘Meeting Passcode’. If your group has chosen option (a), an automatically generated unique ID for each meeting, this is where you set your passcode preference. To enable a passcode on your meetings, click the button so it’s blue; to disable, click the button so it’s grey.
Just beneath this option is ‘Personal Meeting ID (PMI) Meeting Passcode’. If you have a PMI, this is where you set your passcode preference. To enable a passcode on your meetings, click the button so it’s blue; to disable, click the button so it’s grey.
Beneath this, find ‘Passcode’. This is the 6-digit default meeting passcode you choose. By default it’s disguised as 6 asterisks (like this: ******) but if you press ‘Show’ you can see the digits, and if you press ‘Edit’ you can change the digits.
Beneath this, find ‘Require passcode for participants joining by phone’. To enable, click button so it’s blue; to disable, click button so it’s grey.
The item beneath this is ‘Embed passcode in invite link for one-click join’. This means the meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode. To enable, click button so it’s blue; to disable, click button so it’s grey.
Here are the full details of the Zoom settings we’ve decided on at CoDA Ireland intergroup to maximise security, anonymity & accessibility as per guidance from other 12-step programmes, and our own experience with online meetings to date.